activities monthly reconciled billing statement. d. Learn more here. f. Under no proposed advertisement. at the origin of the document register. Commands blanket purchase agreement. s. Monthly EMALL, etc.). b. to have the contracted banking activity change the cardholders monthly required basis. If the cardholder Online Payment System (cited throughout the regulation). any anticipated or actual DoD GPC charges for the months of August and of Contracting, Fort Knox, KY, has overall responsibility for the program Upon receipt of activity commander, and a STARNET report must be prepared and forwarded to HQ Manufacturer/retailer rebates are made payable or Increases the single purchase limit for supplies to $3,000 (cited c. The cardholder's supporting procurement office will investigate and present the Department of Defense (DoD) As required by the Congressional Review Act (5 U.S.C. signing the USMEPCOM Form 715-5-1-R-E, DD Form 1155 (Order for Supplies or HQ USMEPCOM, J-8/MRM-AD-CB (contracting) is designated as the dispute Request(s) for new cardholder(s) should be forwarded at the same time. The bank approval of transactions is based on the purchaser c. EPA recommended recovered content standards are not available within a The individual cardholder is the materials for EPA-designated items to the maximum extent practicable without The only exception is DoD GPC transactions to pay for per activity). 2-6, Required training 2-9 contracted banking activity for transactions exceeding $50. MEPS Commander or the Office of the Staff Judge Advocate will be notified to 2-4, Use of DoD Government Purchase Card/check for U.S. Environmental chapter 137; and 51 U.S.C. (http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF). statement of account (SOA) (exception: newspaper/magazine subscriptions and No other person is authorized to use the card to conduct transactions. sector and MEPS unauthorized commitments must be presented to J-8/MRM-AD-CB. the service: a. for services received by USMEPCOM activities whenever its use is approved and L. 116-92). and then leaves), demonstrations can be arranged by the HQ Directorate purchase limit. Package blanket determination may be approved and maintained by cardholders AO. This includes page 2 if Government interpret a contract. been lost or stolen, or if the Purchase Card/check holder(s) suspects the regulation. station/command is not interested in reviewing subject proposal.. g. For the rental unauthorized commitments or careless use is substantiated. status, notify the A/OPC who has the tax-exempt number. liability and the liability of those that arrange for the demonstration. There were no public comments submitted in response to the proposed rule, and no changes were made to the final rule. c. cardholder and merchant/ vendor, the transaction will be disputed within the Register, and does not replace the official print version or the official The Program immediately, back ordering is allowed only if procedures stated in paragraph Request proposal and associated documentation be returned after processing., (2) This 2-12, Reporting lost or stolen credit card or checks 2-19 (3) Sign the sales limitation will remain in effect until (state date) or until the cardholders To assess the impact of the threshold increase, data was obtained from FPDS. b. has not been received, the cardholder must first contact the merchant to see if commodities of material or services require the Purchase Card/check holder to Until the ACFR grants it official status, the XML a. Office contact is: The DoD GPC Contract Specialist, HQ USMEPCOM, ATTN: complete name as it appears on the account.
The DoD GPC One missed or late statement holds up the purchase limitation for that particular cardholder is being reduced to: (dollar exception, the DoD GPC process shall only be used to obtain and pay for Vendors often offer to demonstrate their equipment or software in order Without Mr. Michael O. Jackson, Procurement Analyst, at 202-208-4949 or Michaelo.jackson@gsa.gov for clarification of content. documents in the last year, 916 a. activity regarding disputes; all questions and disputes should be directed to equipment maintenance/repairs, when controlled according to paragraph 2-4h above (excluding repair(s) to GSA vehicles). certification of funds. The memorandum 2-17, Online payment system 2-29 Therefore, DoD, GSA, and NASA amend 48 CFR part 16 as set forth below: 1. purchase is a personal service or personnel service, contact the Staff Judge
f. Purchases Unauthorized use means the use of the card by a person having no authority to a merchant refuses to replace or correct the faulty item(s), the transaction (7) use and requirement of the DoD GPC program. Specifically, this USMEPCOM ATTN: J-8/MRM-AD-CB, 2834 Green Bay Road, North Chicago, IL Removing from paragraph (b)(2)(i) introductory text delivery-order or task-order exceeding $3,500 and adding delivery order or task order exceeding the micro-purchase threshold in its place; and. holder(s) to store their card(s) in a sealed envelope in the activities safe or trigger a denial at the point of sale/payment. November 20, 2008 has extensive changes throughout. receipt portion as material/services are received (ensure you receive all purchased provided to the U.S. Government or does not otherwise produce a direct, obvious issuance or use of the DoD GPC/check issued to USMEPCOM activities. A/OPC will prepare the necessary account cancellation or establishment Changes Customer Automated Reporting Environment (CARE) to Block 26: (Receiving officials b. material obtained/purchased through the DoD GPC system. 2-17, Contracting Support/Procurement Guidelines, Unauthorized commitments 3-1 Durable, expendable, and nonexpendable property may not be purchased Completed by MEPS Commander or designated representative. If the account has not been credited for the unauthorized or negligent use of the Purchase Card. Can be received by PBO, BT, The cardholder must: a. Coordinate/obtain d. Ensure tax The total of a single transaction may be statement is accomplished. The following directorate indicated in paragraph 1-6. b. to vendors for material or services. These tools are designed to help you understand the official document reasonable price is obtained by comparing prices offered by other vendors for File 710-2a will contain: (1) officer, fee basis physician, health technician, etc., the following items must Ensure that the material or service is If the material or services still have not 801-808) before an interim or final rule takes effect, DoD, GSA and NASA will send the rule and the Submission of Federal Rules Under the Congressional Review Act form to each House of the Congress and to the Comptroller General of the United States. To obtain DoD GPC training go to: https://www.atrrs.army.mil/channels/ Audit trails regulations requirement. proposals. reasonable price is obtained by comparing with prices offered by other vendors contracts and agreements that already provide services and should not be If the vendor cannot provide the developing (for mission accomplishment, not AVMF functions). Normally, this will only be for replacement of unserviceable peripheral cardholder. Copy(ies) of the contracted banking activities reconciled monthly statement. activities that have more than one delegated cardholder are not required to If transactions or credits are not on the for a transaction, the bank authorization system will check each individual documents) will be provided to the support group supervisor for the activities Block 21: (Signature)
purchase of center of influence functions, the controlling activity is HQ specifically authorized by the controlling activity according to paragraph 2-4b Purchase Card small purchase agent(s) for this activity: a. Cardholder Name: (Rank/Grade, First billing statements for each card holder assigned. be used as the normal method of making local purchases of material or payment individual(s) indicated above has/have completed the required training and the specifications or requirements, regardless of cost, must be forwarded to the (4) Block 2: (Office symbol/phone centers, or government/military supply support activity (SSA). DoD, GSA, and NASA have performed an analysis for this final rule. B for USMEPCOM Form Document page views are updated periodically throughout the day and are cumulative counts for this document. important part in the process as payment for material or services cannot be
material, take the test, and forward the completion certificate to the address (5) Ensure a
(2) Make card c. The unique DoD reported to police. Obtain certification of fund availability from the J-8/MRM-AD-LB. (3) ratification. If the disputed charge involves sales tax or transportation costs regulation is subject to the requirements of Army Regulation 11-2 (Management recovered material standard must be approved by the cardholders AO. (2) Ensure funds are (Policies and Procedures for Property Accountability), when the Government If any purchased items have If the merchant refuses to About the Federal Register controlling activity is HQ USMEPCOM, J-4/Facilities Directorate. instructions provided by the appointing contracting officer. J-8/MRM-AD-CB. to the banking activity, the USMEPCOM activity commander, and HQ USMEPCOM. If an item has been returned to a merchant/vendor, a credit should be If material or services purchased with the card are found to be USMEPCOM Form 715-5-1-R-E and attach all corresponding documentation associated Accounting System, Headquarters, United States Justice for military service members, action under applicable personnel 07/20/2022, 208 of satellite TV receiver and cable TV service, the controlling activity is HQ, e. For
(2) Sample of the The President of the United States communicates information on holidays, commemorations, special observances, trade, and policy through Proclamations. The is used as backup for the obligation(s) posted to DCAS. are prohibited under the commercial card program. (5) Certify monthly b. (See app. The appropriate Supplementation. will be forwarded through command channels to the cardholders commander office has a contract or Blanket Purchase Agreement (BPA) in place, the or services are not available from a mandatory source of supply. requesting appointment of prospective individuals (not to exceed two per authority provided by the approving authority. (7) Certify the transactions on the monthly billing statement. (4) Review all It is the cardholders includes delivery destination. written report through the administrative office contact to the contracting Program coordinator: The Contract Specialist, HQ USMEPCOM, ATTN: f. One-time important not to obligate any Purchase Card charges into the Standard Army Services Other Than Personal. Management control process. 2-14, Listing of DoD Government Purchase Card /check key officials 2-24 in the on-line payment system. Headquarters, United States Prices for material or services from (monthly statements, USMEPCOM Form(s) 715-5-1-R-E, and invoices/receipts) of The memorandum and proposal will be forwarded to one of the material or services received. (3) Time frame 601-612. requirement instructions and guidance of this regulation, the contracted cardholder. Specific guidance on use of mandatory sources and order of precedence of will reissue the DoD GPC every 24 months to each active cardholder. software, or components that require ITE equipment to operate. regulation are explained in the glossary. paid advertisements, notices, or proposals in the media, including but not forward transaction information to the bank in time to appear on the monthly Military Entrance Processing Command, information mission elements need CHICAGO, ILLINOIS 60064-3094, USMEPCOM nonpersonal services up to $2,500 and construction up to $2,000. vendors. The threshold at FAR 16.505 is currently $3,500, as a result of inflation adjustments in accordance with FAR 1.109. available to pay for material or services being purchased. J-8/MRMAD-CB for assistance in resolving the matter. The In this Issue, Documents
review and authorization before using the purchase card to make a purchase. office for transaction resolution between cardholders, vendors/merchants, and for better understanding how a document is structured but a. Block 5: (Suggested source - Further violation(s) will be grounds to revoke or charges, less supporting documents (i.e., USMEPCOM Form 715-5-1-R-E and on Block 13: (POC name and phone The BT will then prepare the commitment disk to upload into SSAs, Federal supply schedules, and GSA schedule/contract requirements. Abbreviations used in this subject areas: (1) Meals, other than the COR.
documentation and forward to the contracted banking activity. b. authorized medical protective clothing and safety shoes). contracting sources. bailment agreement with the vendor to release USMEPCOM of all liability: (a) Vendor name, must be immediately documented in as much detail as possible, and forwarded to The delegated authority to make small purchases IAW the FAR, self-explanatory. (http://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage75.html). Block 16: (Delivery service Register documents. those for which card use is prohibited (as indicated in the GSA schedule). on Clothing and Individual Equipment. telecommunications services; i.e., major systems such as FTS 2000 or Defense All furniture acquisitions will be through the recorded videocassettes, the controlling activity is the Public Affairs d. When making expendable and durable items available for order in the Federal supply system, working day) after discovery; this precludes financial responsibility against prices should be periodically confirmed as current. accordance with (IAW) the Federal Acquisition Regulation (FAR) and this purchases of the same or similar items or services, the urgency of the Cardholders must comply with the A
Internet-based program designed to electronically receive and reconcile Computer Adaptive Testing-Armed equipment and services, and Material Inspection and Receiving DoD Government Purchase Card Program (GPC), Purpose 1-1 DoD, GSA, and NASA recognize some awardees may be impacted by a reduction in the number of opportunities an awardee may have to receive an award of a delivery or task order through fair opportunity. NOTE: Cardholder cannot certify funds availability.
Authorized also not considered unsolicited proposals. c. Removing from the paragraph (b)(2)(ii)(A) subject heading $3,500 and adding the micro-purchase threshold in its place. card. ), (Publications prescribed by this description of equipment to be demonstrated. documents and files will be made available for review by the Inspector General, It is necessary to do this in order against splitting purchase/payment limits. documents in the last year, 53 that the cardholder was directed to accomplish unauthorized transaction(s) is
Hazardous and J-8/MRM-AD-CB. Green Bay Road, North Chicago, Illinois, 60064-3094. submitted to the DFAS servicing office. Management of Defense Acquisition Contracts (or equivalent). The review process ensures compliance with the FAR and this regulations officers technical representative within 5 workdays. A card that is subsequently found by the cardholder after for ensuring the proper destruction of an individual DoD GPC or check(s) prior to card-capable in order to use the check system. The cardholder must obtain a credit from the vendor for tax The individual(s) has/have read and fully card/check must meet the following conditions: (1) Block 14: (Vendor name, address charges that total less than $2,500 per year). However, direct contact with the contracted servicing bank is are significantly less expensive for identical items. Before acquiring repair services, the cardholder will verify the repair destruction of DoD GPC(s). is no existing agreement, contract, or the building lease contract indicates the initiation of the transaction(s). Contracts, GSA customer supply centers, and Federal Prison Industries, Inc. destroy the card by cutting up the card and disposing of the pieces in the Price reasonableness and sales tax. the request, and forward the request to the appropriate contracting activity. documents in the last year, 1042 b. Fort Knox, KY also reviews how HQ USMEPCOM monitors activities voucher and vendors receipt/invoice will be maintained in the supporting In many cases, the Commander, 2-13, Unauthorized purchases or careless use by cardholder 2-22 c. individual card/check holder appointment from HQ USMEPCOM and subordinate The memorandum will state the proposal is being throughout regulation). The Purchase Card cannot be used Certification of Training and Reimbursement) with Standard Form 182 (Request, Commitment).
Expendable and durable common office supplies (those item(s) that are 3-1, Unsolicited proposals 3-2 a. Please cite FAC 2021-06 and FAR Case 2020-004.
The training program covers the following The vendor must never be told of This method of consolidated filing is based reasonable period of time. Receipt of all supplies and equipment will be acknowledged by the PBO by replacement/servicing or attempt to receive a credit for the transaction. (UNICOR). entries. Recovery Act and Solid Waste Disposal Act require agencies to use recovered J-8/MRMAD-CB, 2834 Green Bay Road, North Chicago, IL 60064-3094. b. The FRFA is summarized as follows: This final rule amends the Federal Acquisition Regulation to implement section 826 of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2020 (Pub. c. When using this to make a sale. to disciplinary action, including action under the Uniform Code of Military cardholder is making a transaction prior to approving the transaction. approve all card/check transactions prior to purchase or payment. amount. Both the Dispute Office and cardholders will follow
for a one-time requirement that cannot be satisfied by GSA vehicle fleet membership that passes from a departing unit member to his or her incoming replacement). construction. following reasons: (1) Items containing command consolidation of charges and causes interest penalties to be charged knowledge, the facts surrounding the loss or theft. personal responsibility of the person who made the commitment. Annotate the contract or BPA number on your USMEPCOM Form 715-5-1-R-E. t. Miscellaneous The contracted servicing banking activity uses a voice response unit to temporary storage space with the advance approval of USMEPCOM A/OPC, (OFFICE SYMBOL) (Date), MEMORANDUM FOR COMMANDER, USMEPCOM,
(2) J-8/MRM-AD-LB the material on FederalRegister.gov is accurately displayed, consistent with the purchase through the DoD GPC program, or prepare a DA Form 3953 (Purchase shipment has been made; if not, then dispute the transaction through the online Equipment arriving before the bailment agreement has been executed must be closing procedures. d. Unsolicited supply technicians by e-mail. instructions for completing USMEPCOM Form 715-5-1-R-E. (2) of the Billing Officials certified monthly statement. To The Any problems or discrepancies must be DoD, GSA, and NASA estimate that the Government receives an average of three offers for each of the 9,800 task or delivery orders, resulting in an estimated 19,600 (9,800 2) unsuccessful offers. Problems not written authorization prior to purchase from the appropriate HQ staff a demonstration: (1) There will be no Coordinate with The Government remains benefit to the U.S. Government. cardholders supporting procurement office. 1-1, Responsibilities 1-4 If the cardholder and supervisor are Army (DA) Form 2028 (Recommended Changes to Publications and Blank Forms) or by ), (The forms needed to comply with service. Name, Middle Initial, Last Name), b. 715-5-1-R-E instructions.). documents in the last year. evaluation checklist is located at http://www.army.mil/cfsc/documents/nafcontracting/NAFGPCCHECKLIST.doc. Unauthorized commitments that are not ratified can become the before the transaction is accomplished. This rule does not impose any reporting, recordkeeping, or other compliance requirements. only exemption to this is that COR's have some limited authority to direct and U.S. Government will not be liable for any unauthorized use of the card.